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Resources for Forum Attendees

Table of Contents

Code of Conduct

Please review our DLF Code of Conduct prior to joining us at the Forum. On site, DLF staff will be identifiable by their name badges and white lanyards.

Name Badges and Pronouns

We encourage you to select or enter your pronouns to appear on your conference badge when you register and create your user account on our conference management system. This is an entirely optional field, and we welcome everyone to make a selection.

2015 DLF Forum panelists

For First-Time Attendees

We hope our first-time attendees will feel empowered and comfortable when they attend our events. When you register, consider signing up for the DLF mentorship program. The DLF Community Committee will be planning social and newcomers’ events – stay tuned for details on when and where that will take place.

A few other tips:

  • Most sessions at the Forum are open to anyone—Working Group meetings (aka DLF Working Sessions) include. Please feel free to join these whether you’re interested in joining group activities or just learning more about them.
  • There’s no strict dress code at the Forum, but attendees tend to gravitate towards business casual attire. See photos from previous years for a better idea. Additionally, meeting rooms can be chilly, so consider keeping a sweater or jacket on hand just in case.
  • Conference hashtags are a great way to keep up with what’s happening across events! We use #LearnAtDLF, #DLFforum, and #DigiPres22, and every session has its own hashtag, which can be found before the title on the event schedule when it’s released. Have a question for attendees or a problem that needs staff attention? Use #DLFvillage (because it takes one).
  • We are completely aware of how hard conferencing can be, and want you to have a good experience. Know it’s ok to leave a session if it’s not what you were expecting, or to miss one entirely because you’re otherwise occupied or just need a break. There will be a designated Quiet Room onsite for anyone who wants to recharge or get some work done.
  • Every session has a shared notes doc if you want to catch up on something you missed (or contribute for others), and presenters will be encouraged to upload slides to DLF’s OSF repository. Links to the shared notes and the repository will be available closer to the 2022 event.

Emergency Information

Should an emergency or otherwise unexpected serious disruption occur, please phone emergency services at 911 immediately.

DLF staff (who will be clearly designated for the duration of the Forum with name badges and white lanyards) will be onsite to assist by contacting hotel/venue security or local law enforcement, providing escorts, or otherwise helping address the situation in the swiftest, most calm and organized way possible.

You can also reach DLF staff at our 24-hour emergency/Code of Conduct number at (732) 737-7328 (732-RESPECT).

Hospitals near the Renaissance Baltimore Harborplace Hotel

  • Mercy Medical Center (0.6 miles away) – 345 St. Paul Place, Baltimore. Phone: 410-332-9000
  • The Johns Hopkins Hospital (1.8 miles away) – 600 N. Wolfe Street, Baltimore. Phone: 410-955-2717
  • University of Maryland Medical Center (4 miles away) – 22 S. Greene Street, Baltimore. Phone: 410-328-8667
  • MedStar Union Memorial Hospital (3.4 miles away) – 201 E. University Parkway, Baltimore. Phone: 410-554-2000

Urgent care centers near the Renaissance Baltimore Harborplace Hotel

Please call or visit their websites to learn more about their limited hours.

  • Concentra Urgent Care (0.3 miles away) – 100 S. Charles Street, Suite 150, Baltimore. Phone: 410-752-3010
  • UM Urgent Care Downtown Campus (0.9 miles away) – 105 Penn Street, Baltimore. Phone: 410-328-1660
  • Patient First Primary and Urgent Care – Bayview (3.5 miles away) – 5100 Eastern Avenue, Baltimore. Phone: 410-814-4500

For Parents and Guardians

Childcare

While we are still determining the details for 2022, we remain committed to offering quality, subsidized childcare services for our attendees. The details of our 2022 service will be available soon, but please feel free to contact us at forum@diglib.org with questions in the meantime.

Breastfeeding and Nursing Room

We will provide a nursing room on-site for those who prefer a quiet, private place to breastfeed their baby or pump. However, please feed your baby whenever and wherever you like. We strive to be a friendly environment for parents and babies.

According to the hotel, milk storage can be accommodated in each sleeping room since the rooms are now equipped with refrigerators. The front desk can coordinate any request for freezer storage as needed.

Floor Plans

We will be providing a more detailed floor plan with information on spaces such as the quiet room, all-gender restroom, and the nursing room in the coming months. You can review in advance the Renaissance Baltimore Harborplace Hotel’s meeting room details on the hotel website.

All-Gender Restrooms

We will be designating all gender restrooms at the conference hotel on the same level as all meeting rooms. More details will be available as it gets closer to the conference.

Quiet Room

Again in 2022 there will be a designated Quiet Room. The Quiet Room is intended to provide a quiet, calm space where conference attendees can spend time away from noise, lights, and other stimuli of conference spaces. The Quiet Room is not available for conversations or meetings.

Smoking and Smoke-Free Areas

The hotel is entirely smoke-free, and smoking is only allowed about 10 feet away from the building in designated areas only. If you’d like to know more about fragrance at the conference hotel, see the section below, Fragrance at the Forum.

Photography

When you register, you will have the option to tell us whether or not you would like to be photographed. We ask our attendees to not photograph, video, or audio record anyone without their express permission. Attendees will have differentiated badge lanyards showing their preference for photography.

Black lanyards: Photographs are okay
Yellow lanyards: Please don’t take my photograph

Accessibility

Accessible Presentations

We ask that all presenters review our Creating Accessible Presentations webinar and submit their presentations in our conference repository. We recommend that presenters submit their presentations before or during the conference for attendees to access them. We’ll share a link to the OSF repository in the coming months.

Listening Systems

We’re working with the hotel to learn about assisted listening devices. If you’d like to request accommodations, please let us know at forum@diglib.org.

Microphones

Microphones will be used for all speakers during the opening and closing plenary sessions as well as the breakout sessions. Attendees with questions will be required to use a microphone so that their question is more easily heard both at the keynote and in breakout sessions.

Livestreaming and Recording

We will livestream the DLF Forum and NDSA’s Digital Preservation 2022 keynote presentations as well as provide recordings. Please check our site for more information as it gets closer to October.

Mobility

The venue is fully wheelchair-accessible. When you register, please let us know if there are any mobility assistance needs you may have during the Forum, and we’ll be in contact to help address them as well as we can. If you have any questions, please email us at forum@diglib.org.

Accessibility and Hotel Accommodations

If you require an ADA compliant or accessible hotel room and plan to stay at the Renaissance Baltimore Harborplace Hotel, please let the hotel know directly during your room reservation process. This includes needs like an accessible restroom, a bathtub, a fragrance-free room, etc.

Fragrance at the Forum

All scent diffusers in public spaces at the Renaissance Baltimore Harborplace Hotel will be turned off for the duration of our events.

For the comfort and safety of those with chemical sensitivities, the DLF Forum is a fragrance-free event. Please refrain from wearing products such as perfumes/colognes, scented lotions, and clothing with strong detergent scents while attending. Thank you for your consideration for all members of our community.

More information on being fragrance-free can be found here: https://csw.ucla.edu/toolkit and http://thinkbeforeyoustink.com/.

Service Animals

Service animals are always permitted at the venue. Please indicate on your registration form if you anticipate bringing a service animal to the conference and we will follow up with more information.

Transportation - Getting to Baltimore

Getting to Baltimore

Baltimore is served by two airports:

Baltimore/Washington International Thurgood Marshall Airport (BWI) is about 10 miles and a 20 minute drive to the conference hotel. The hotel does not provide shuttle services to this airport.

The estimated taxi fee is $35 one way, if reserved in advance on Super Shuttle.

There are two public transportation options available from BWI to Baltimore City:

  1. MTA MARC Train – The MTA provides shuttle service from the airport to the BWI Rail Station MARC stop. Get more information about fares here.
    To view train schedule, set direction of your trip to Inbound > Penn; Departing from BWI Rail Station MARC Northbound, arriving to Penn Station MARC Northbound. Once you arrive at Penn Station, it’s a 10-minute taxi ride; 33 minute walk; or roughly a 20-minute bus ride to the hotel.
  2. MTA Light Raillink – Light Rail services is available to downtown Baltimore from BWI Marshall Airport. The BWI Marshall Airport Light Rail Station is located immediately outside the lower level of the terminal building, adjacent to Concourse E. Please note the fare and hours of operation on their information page.

 

Ronald Reagan Washington National Airport is about 45 miles and just over an hour drive to the conference hotel. The estimated taxi fee is $85 one way, if reserved in advance on Super Shuttle.

For information on using Baltimore public transportation or getting around when you’re in the city, see our Local Guide.

Dining

Local Dining Options

Take a look at our Local Guide page.

Dietary Requirements

We strive to meet all dietary requirements. The conference will provide lunches and breakfasts as well as hors d’oeuvres at the Monday reception. Dishes will be clearly labeled. Please let us know your dietary requirements when you register, and contact us at forum@diglib.org for more detailed information.

Reception

With registration to the DLF Forum, we will provide one complimentary beverage ticket (included in your welcome packet) to be redeemed at the Monday night opening reception. We will offer creative non-alcoholic mocktails, soft drinks, and alcoholic beverages.

Other Resources

  • Baltimore Crisis Response, Inc. – If you or someone you know is in crisis and needs immediate assistance, call their Crisis Hotline at 410-433-5175; 24 hours a day, 7 days a week. MD Relay Dial: 711.
  • DLF’s 24-hour emergency/Code of Conduct number at (732) 737-7328 (732-RESPECT).

Is Something Missing From this List?

Please let us know if we have not included something you need, something that would improve your experience, or something that would make your attendance possible.

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